Sales & Finance Administrator
Brief Role Description
Join a professional supportive team in a growing and dynamic environment with a role that can offer career development in an exciting sector of the Pharmaceutical industry. We are seeking a dynamic individual who enjoys a challenge and demonstrates a willingness to grow with our team.
Required Skills:
Accounts payable, account receivable, reconciliation, allocations, postings, petty cash, payroll, insurance management, and procurement.
Location: Langholm, DG13
Desired Salary: £27,000 (ONO)
Contract: Permanent, Full Time
Notice Period: 2 weeks
Software Skills: Sage, Xero, Excel, MS365 and Teams
Main Duties:
- Handling of all purchases and dealing directly with the suppliers.
- Supplier onboarding working with Quality Assurance team.
- Handling and processing Client orders for controlled drugs.
- Attaching the correct documentation to invoices and reconciling purchase orders to invoices received and generating bills.
- Processing supplier payments following approval procedures.
- Reconciling, recording, and depositing of income collections and various sales.
- Maintain cash books and bank reconciliations.
- Posting transactions into Xero.
- Responsible for journal preparation for various payments and processing payrolls.
- Liaising with Operations regarding utility service providers (like Electricity, Gas, water, car insurance).
- Dealing with external and internal purchase queries by phone and email.
- Raising Purchase orders and following approval processes.
- Managing staff expenses.
- Management of staff records, contract renewals and maintaining leave records using an HR Platform.
- Managing all financial correspondence with ownership of the accounts email inbox.
- Liaise with external Accountants supporting monthly and annual duties (company accounts, VAT Returns etc).
- National and international Staff travel budgeting.
- Participate in various events and managing ad hoc admin tasks, supporting different departments with ad hoc projects.
Site Operative
Brief Role Description
Working as part of a dynamic team to ensure that the site and grounds are, functional and maintained at all times in a safe, clean and healthy state for staff and visitors and other users of the site facilities.
Required Skills:
Reliable, Hardworking, follow procedures/Instructions, Self-motivated, Can work in a Team or Individually, Basic IT, Hands-on approach with a can-do attitude.
Location: Langholm, DG13
Salary: National Living Wage
Contract: Permanent, Full Time
Notice Period: 2 weeks
Main Duties:
- To ensure the site remains a safe environment at all times.
- Ensuring efficient operations by adhering to operational procedures, rules and schedules.
- To ensure the powered systems, lighting, heating, security systems and operational units of the premises are functioning appropriately.
- To follow the cleaning and maintenance regime of the site.
- Receive, process and store deliveries of goods and supplies.
- To transport equipment, product or personnel as required.
- Report to the Site Management Team any issues regarding site maintenance.
- Carry out contractor / visitor procedures.
- Assist with routine cultivation activities and projects.
- Perform basic administrative duties and maintain records.
