We have two exciting new positions available at Hilltop Leaf

Closing Date: Fri 8th March 24

Please click the here to apply

Sales & Finance Administrator

Brief Role Description
Join a professional supportive team in a growing and dynamic environment with a role that can offer career development in an exciting sector of the Pharmaceutical industry. We are seeking a dynamic individual who enjoys a challenge and demonstrates a willingness to grow with our team.

Required Skills:
Accounts payable, account receivable, reconciliation, allocations, postings, petty cash, payroll, insurance management, and procurement.

Location: Langholm, DG13
Desired Salary: £27,000 (ONO)
Contract: Permanent, Full Time
Notice Period: 2 weeks
Software Skills: Sage, Xero, Excel, MS365 and Teams

Main Duties:

  • Handling of all purchases and dealing directly with the suppliers.
  • Supplier onboarding working with Quality Assurance team.
  • Handling and processing Client orders for controlled drugs.
  • Attaching the correct documentation to invoices and reconciling purchase orders to invoices received and generating bills.
  • Processing supplier payments following approval procedures.
  • Reconciling, recording, and depositing of income collections and various sales.
  • Maintain cash books and bank reconciliations.
  • Posting transactions into Xero.
  • Responsible for journal preparation for various payments and processing payrolls.
  • Liaising with Operations regarding utility service providers (like Electricity, Gas, water, car insurance).
  • Dealing with external and internal purchase queries by phone and email.
  • Raising Purchase orders and following approval processes.
  • Managing staff expenses.
  • Management of staff records, contract renewals and maintaining leave records using an HR Platform.
  • Managing all financial correspondence with ownership of the accounts email inbox.
  • Liaise with external Accountants supporting monthly and annual duties (company accounts, VAT Returns etc).
  • National and international Staff travel budgeting.
  • Participate in various events and managing ad hoc admin tasks, supporting different departments with ad hoc projects.

Site Operative

Brief Role Description
Working as part of a dynamic team to ensure that the site and grounds are, functional and maintained at all times in a safe, clean and healthy state for staff and visitors and other users of the site facilities.

Required Skills:
Reliable, Hardworking, follow procedures/Instructions, Self-motivated, Can work in a Team or Individually, Basic IT, Hands-on approach with a can-do attitude.

Location: Langholm, DG13
Salary: National Living Wage
Contract: Permanent, Full Time
Notice Period: 2 weeks

Main Duties:

  • To ensure the site remains a safe environment at all times.
  • Ensuring efficient operations by adhering to operational procedures, rules and schedules.
  • To ensure the powered systems, lighting, heating, security systems and operational units of the premises are functioning appropriately.
  • To follow the cleaning and maintenance regime of the site.
  • Receive, process and store deliveries of goods and supplies.
  • To transport equipment, product or personnel as required.
  • Report to the Site Management Team any issues regarding site maintenance.
  • Carry out contractor / visitor procedures.
  • Assist with routine cultivation activities and projects.
  • Perform basic administrative duties and maintain records.